Outlook does not use a PST. All mail is stored in ~/Documents/Microsoft User Data. Please post further questino regarding Outlook on Microsoft's own forums for their Mac software as Apple Communities only provide support for Apple products.
I finally found a software that allows me to convert the Outlook for Mac 2011 back into Outlook for Windows 2010 PST files. It requires a two step approach: 1. Open Outlook 2011 for Mac and open a finder Window. Drag a directory from the left navigation pane in Outlook 2011 and drop it into the finder window. It can take up to a few minutes without any prompt of progress window.
Once finished, you find a file named directoryname.mbox in your finder window. Purchase and download the software MBOX converter from SoftLay. The software costs 69 USD. You can test it first by downloading a demo license that extracts only 5 email files. The MBOX Converter takes the mbox file created in step 1 as the input and converts it into a PST file, with all the directory and sub-directory structure of the original folder in Outlook 2011.
Finally I have a working solution to port the Outlook 2011 message store back to Outlook 2010 if I have to. I previously used a local IMAP server, bit that process was too cumbersome and time consuming.
I hope you find this tip useful. How to Sync the Outlook Message Store between two Macs? That brings me to my next challenge: I have several Macs and I mainly use the 11' MBA 2012 for travel and the 15' MBP 2012 in the office or at home. For data file synchronization I am using Goodsync, which I warmly recommend as it works on and between the Mac and PC platform.
While working with PST files, the syncing between a Outlook 2010 (VM or Bootcamp) and a PC works just great in peer to peer sync mode, only the changed blocks are updated. Now on the native Outlook 2011 on the two macs the syncing seems to be a bit trickier. The offline message store is no longer conveniently in one or several PST files, it is spread over thousands of files under the directory tree /Users/username/Documents/Microsoft User Data/Office 2011 Identities/ Is it save to just sync this directory tree between the two macs (left to right or right too left)? Today's save option I use is to delete the messages on the to-be-updated- mac and import a previously exported OLM file from the other mac. With a message store of 8GB, that is a pretty time consuming process. I want to do a sync in minutes, not hours. Click to expand.Here's a free solution: If you can connect to the Exchange server you can get the mail to the Mac that way.
For files that are in local folders, move them bak to the server on the PC, get them on the Mac and move them to a local folder there. If space is an issue, do it in batches - move to server, move to Mac, move back to a local folder on the PC. This would work in the other direction (Mac - PC) as well. There is a program O2M that migrates.pst to Mail as well by converting the file. There is a way I found after many hours (I did not find a decent procedure or answer in almost all the important tech forums) to successfully import my Mac Outlook 2011 (O11) mails to Windows Outlook 2010 (O10).
After trying to check olm to pst converters and so on, which are costly and with no guarantee that they will work, I started to think in other possibilities. The one I liked the most was to take all my mails from O11 which are in.elm format and to transfer them to.msg in order to fit them in O10. At first glance and according to many forums I checked, it also was a complicated task, yet I found a simple way to do it, which depending on the number of mails, that can take as low as 10 minutes and as long as 2h (which was my case considering that I had almost 24000 mails in around 8Gb).
The procedure is: 1) Open your O11 inbox on your Mac and create a folder in the Finder (call it for example Inbox 011) to copy and paste or to drag-and-drop all the mails from your inbox to the aforementioned folder. 2) Copy this Inbox O11 folder to a flash memory drive or any memory device (USB pen drive, SD card, external HD, etc.) to move it from your Mac to your Windows PC.
3) If you have Windows 7 o 8, install Windows Mail (or Outlook Express if your Windows is XP) in your Windows PC (if you do not have it already). After installing it, open Windows Mail. Windows mail, contrary to Outlook 2010, accepts.elm format. 4) Create a provisional E-mail account on Windows Mail 4) Connect your flash memory containing Inbox O11 folder containing all your mails from your Mac (see step 2) in your Windows PC, open the folder and drag-and-drop all the mails in the folder in the Inbox of your recently created account in Windows Mail (if you have many mails, I recommend you to do this task in stages, for example in lots of 2.000 or 3.000 mails per transfer). 5) Once you checked that all the mails are in the Inbox of your recently created Windows Mail account, you can perform the export/import. 6) Leave opened Windows Mail and open also Outlook 2010.
Create your mails account you will use in Outlook 2010. In Windows Mail go to File - Export Mail - Email messages - Select Microsoft Exchange format, it will pop-up a message 7)Select the folder you want to export, in this case will be the Inbox one from the account created 8) Now go to Outlook 2010, click on File - Open - Import - Import Internet Mail and Addresses - Select Outlook Express or Windows Mail and THATS IT You can go to you Inbox in O10 and you will see you have all your mail from your old Macs O11. You can perform the same task for your Sent Items folder (or both Inbox and Sent Items at the same time).
There is a way I found after many hours (I did not find a decent procedure or answer in almost all the important tech forums) to successfully import my Mac Outlook 2011 (O11) mails to Windows Outlook 2010 (O10). After trying to check olm to pst converters and so on, which are costly and with no guarantee that they will work, I started to think in other possibilities.
The one I liked the most was to take all my mails from O11 which are in.elm format and to transfer them to.msg in order to fit them in O10. At first glance and according to many forums I checked, it also was a complicated task, yet I found a simple way to do it, which depending on the number of mails, that can take as low as 10 minutes and as long as 2h (which was my case considering that I had almost 24000 mails in around 8Gb). The procedure is: 1) Open your O11 inbox on your Mac and create a folder in the Finder (call it for example Inbox 011) to copy and paste or to drag-and-drop all the mails from your inbox to the aforementioned folder.
2) Copy this Inbox O11 folder to a flash memory drive or any memory device (USB pen drive, SD card, external HD, etc.) to move it from your Mac to your Windows PC. Click to expand.Um. I'm a bit lost because you've left really specifics out; I think Can you please define the following in-depth? Mac Outlook 2011 (O11) - why are you calling it '(O11)'? Just as a simple way to isolate from Outlook 2010 on Windows? Outlook 2011 Emails. I'd like to confirm that you're not trying to guide us to copying 'cached' emails that already exist on an Exchange Server and are considered 'live' and can easily be downloaded into any email program that supports Exchange (ActiveSync/EAS or Outlook Anywhere).
With that cleared up - Emails in Outlook both the 'live' (emails that are cached yet still reside on the server) and Archived (listed as 'On My Computer' & considered offline) are consolidated into a single Database. This Database resides in the users Documents Microsoft User Data Office 2011 Identities Main Identity (or any others that have been rebuilt due to corruption & recovered; sometimes listed as 'Main Identity Backed up 2013-07-29 18.25.26' - date & time). From a support stand-point I've got a user with over 12GB of archived 'On My Computer' spread across 4 main root folders, and with a heirarchy the Devil would use as punishment for a soul sent to him I SWEAR! Either way I think I can infer from your guide and give it a try just now and see how I make out and report back. PS: I'm appalled Microsoft didn't create a utility to perform this function since they've been VERY big on cross-compatibility. Any new version of Office suite for OSX should have Outlook ability to import and export into PST files and maintain structure and compatibility (read and write) across both Windows/Mac platforms.
There is a way I found after many hours (I did not find a decent procedure or answer in almost all the important tech forums) to successfully import my Mac Outlook 2011 (O11) mails to Windows Outlook 2010 (O10). After trying to check olm to pst converters and so on, which are costly and with no guarantee that they will work, I started to think in other possibilities. The one I liked the most was to take all my mails from O11 which are in.elm format and to transfer them to.msg in order to fit them in O10.
At first glance and according to many forums I checked, it also was a complicated task, yet I found a simple way to do it, which depending on the number of mails, that can take as low as 10 minutes and as long as 2h (which was my case considering that I had almost 24000 mails in around 8Gb). The procedure is: 1) Open your O11 inbox on your Mac and create a folder in the Finder (call it for example Inbox 011) to copy and paste or to drag-and-drop all the mails from your inbox to the aforementioned folder.
2) Copy this Inbox O11 folder to a flash memory drive or any memory device (USB pen drive, SD card, external HD, etc.) to move it from your Mac to your Windows PC. 3) If you have Windows 7 o 8, install Windows Mail (or Outlook Express if your Windows is XP) in your Windows PC (if you do not have it already). After installing it, open Windows Mail. Windows mail, contrary to Outlook 2010, accepts.elm format. 4) Create a provisional E-mail account on Windows Mail 4) Connect your flash memory containing Inbox O11 folder containing all your mails from your Mac (see step 2) in your Windows PC, open the folder and drag-and-drop all the mails in the folder in the Inbox of your recently created account in Windows Mail (if you have many mails, I recommend you to do this task in stages, for example in lots of 2.000 or 3.000 mails per transfer).
5) Once you checked that all the mails are in the Inbox of your recently created Windows Mail account, you can perform the export/import. 6) Leave opened Windows Mail and open also Outlook 2010. Create your mails account you will use in Outlook 2010. In Windows Mail go to File - Export Mail - Email messages - Select Microsoft Exchange format, it will pop-up a message 7)Select the folder you want to export, in this case will be the Inbox one from the account created 8) Now go to Outlook 2010, click on File - Open - Import - Import Internet Mail and Addresses - Select Outlook Express or Windows Mail and THATS IT You can go to you Inbox in O10 and you will see you have all your mail from your old Macs O11. You can perform the same task for your Sent Items folder (or both Inbox and Sent Items at the same time).
Outlook for Mac is a disk space hog but the macOS has a way to recover some of that. Mac computers can have relatively small hard drives like 128GB or 265GB which Outlook 2016 for Mac can gobble up. Unfortunately, Outlook for Mac, even the latest Outlook 2016 doesn’t have some of the space saving options available to Office for Windows. In particular, the ability to only sync the most recent messages.
Outlook for Mac is ‘sync all’ software. The result can be many gigabytes used up on a relatively small drive. Before you buy a new Mac or get a third-party drive upgrade, check out a somewhat hidden feature in the macOS – HFS+ compression. MacOS HFS+ compression Windows users have a ‘Compress contents’ options to shrink the disk space used by files. NTFS Compress works seamlessly in the background. It’s easy to use and available on the Properties dialog for any file, folder or entire NTFS drive. It’s not used a lot on Windows computers now because hard drives have become a lot larger and cheaper.
The compression doesn’t save as much disk space as it once did because many file formats are now already compressed (e.g. Docx, xlsx, pptx, jpg etc). MacOS has a similar feature, HFS+ compression which has been available since the Snow Leopard release. Note: macOS also has a feature called ‘Compress’ which is a different thing entirely.
Unfortunately, HFS+ compression isn’t easy to use. The Apple supplied method is terminal command lines! That’s a right PITA and really strange for the usually user friendly Mac. If you want to try HFS+ compression from the command line – check out. We found a nifty and cheap tool to use HFS+ compression, but it’s disappeared. Outlook for Mac data folder location Outlook 2016 for Mac puts the data folders in the users Library folder /Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile Then drill down to /Data/ and three ‘Message’ folders:.
Messages. Message Sources. Message Attachment Outlook 2011 for Mac is different. Data is stored in Documents/Microsoft User Data then in ‘Identities’. What’s taking up Mac disk space?
We used to look at the entire drive and see which folders took up the most space. Sure enough, Outlook is using 20GB. Unlike Outlook for Windows (which has a single enormous data file.PST or.OST), Outlook for Mac saves messages and attachments in many different files. That’s another reason why Outlook for Mac uses up so much disk space. Now you’ve identified the Outlook for Mac data folders, you can compress them.
HFS+ Compression with Outlook 2016 for Mac Our tests of HFS+ compression saved 9GB of disk space from 20GB of Outlook data – a whopping 47% improvement. Here’s the results of some folder HFS+ compression. The three Outlook 2016 message folders get shrunk nicely by HFS+ compression.
Messages was 4.6GB and now uses less than 1GB. Message Sources was 4.5GB and is now about 3GB. The 10.5GB Message Attachments folder is now about 7GB. That was a welcome surprise since many of the attachments are already compress formats like.docx.pdf and.jpg The top three folders are non-Outlook examples for reference.
The Video and Top Shots folders have video and JPG files which are already compressed, so the disk space saved is tiny. The Documents folder has a mix of many files types with about 10% disk spaced saved by HFS+ compression. Clusters We turned to Clusters which is an app which puts a friendly face on HFS+. We bought it in late September 2017 for a mere US$15. A darn lot less than a Mac hard drive upgrade. Alas, Clusters is no more. According to “ Clusters has been discontinued and is no longer available for sale.”.
A download is still available which might only be the trial version. We’ve asked LateNightSoft for more detail and will post here if we find out more. Apple File System AFS Keep in mind that Apple is changing the file system used in macOS. HFS+ is being replaced by which does NOT support real-time compression. Newly installed Mac will have AFS installed by default. Older Macs have HFS+. You can tell from the Finder, Info pane for your hard drive.
If the Format is ‘Mac OS Extended’ then you have HFS+ and compression is available.